In this form, you will be reporting how much you spent on the items that received grant funding, as well as providing receipts.

If you need the Ticketed Event Expenditure Report: Click Here

Remember to upload your Ticketed Event Expenditure Report with this form.

WHAT YOU NEED TO COMPLETE YOUR EXPENDITURE REPORT (ER) 

  • Your "Finance Agreement” (If you lost it email the CSI RSO Grant Student Manager at csigrants@ucdavis.edu) 
  •  All of your original receipts 

HOW TO COMPLETE YOUR EXPENDITURE REPORT 

  1.  Put your organization name, preferred name, phone number and email on the ER 
  2.  Using your Finance Agreement enter your Grant number, Funding Period, Amount of Grant and Grant Due Date. 
  3.  In Column A, list all the line items that received grant funding 
  4.  In Column B, enter how much was allocated to your organization for those line items 
  5.  In Column C, enter the total cost of the line item.
  6.  In Column D, enter how much the organization contributed to the total cost of the line item (if any).
  7.  Column E: If the line item cost less than the amount allocated, calculate how much needs to be returned to CSI. 
  8.  Upload all receipts/invoices/final bills you are reporting in your ER in the File Upload field.

  

Before starting your application you must complete

Grant Orientation (2020-2021)  

Beyond Tolerance 


Beyond Tolerance applications are open for the 2020-2021 year for virtual events!
Beyond Tolerance is part of the Hate-Free Campus Initiative, created to confront and stop acts of hate, foster a greater awareness of and appreciation for diversity, promote civility and respect in our human interactions and build a more inclusive campus community. The program is funded by the Office of Campus and Community Relations. Registered student organizations are able to receive up to $200.00 for programs and events that meet the criteria of the program.
Application Process
 

  1. Complete CSI Grant Orientation
  2. Submit the Beyond Tolerance Application at least 30 days before the event takes place .
  3. Meet with the CSI RSO Grant Manager.
  4. Have all five officers accept the terms and conditions of the finance agreement on AggieLife. We cannot transfer the funds your organization has been awarded until you do this.
  5. Have the event. Be sure to keep any receipts for items purchased using Beyond Tolerance funds.
  6. Submit the Expenditure Report no more than two weeks after the event. Any unused funds will be transferred back to CSI.

 Examples of Items that can be Funded (Items must be one-time use for the specific event the organization is getting funding for.)
 

  • Space/Venue Rentals
  • Equipment Rentals
  • Fees and Services
  • Printing costs
  • Food (not to exceed 50% of the total funds requested/allocated/used.) 

 Examples of Items that cannot be Funded (Items that will be kept after the event or items that are not for the specific event the organization is getting funding for.)
 

  • Equipment Purchases
  • Banners
  • T-Shirts
  • Food in excess of 50% of the total funds requested/allocated/used.

 Off campus events cannot be funded through this grant. Events that have an admission fee cannot be funded through this grant.
Questions? Contact the CSI RSO Grant Manager or Joseph Martinez.


Eligibility Criteria
 

  • The organization must be registered and in good standing with the Center for Student Involvement.
  • The program must support the mission of Center for Student Involvement which retains the right to award co-sponsorships at its discretion.
  • The program must further the Hate-Free Campus Initiative.
  • All Registered Student Organizations that apply must have an active Agency Account.
  • The application must be submitted no less than thirty days in advance of the event date by one of the listed officers for the organization.
  • Events must be free of charge and open to the entire campus community.
  • Events must take place on the UC Davis campus.
  • Please note that fundraising and donation collections are not allowed at any CSI co-sponsored event.
  • All student organizations must adhere to all building capacity regulations.
  • Center for Student Involvement and the Office of Campus Community Relations must be acknowledged in all publicity material including flyers, Facebook, Twitter, etc.
  • The event is uploaded on AggieLife.


Before starting your application you must complete

Grant Orientation (2020-2021) 


COVID-19 Update for CFC Grants:
Until further notice to comply with CA State and Yolo County orders connected to COVID-19, CFC Grants will only be reviewed for the following areas
Online Events – Events open to all undergraduate students hosted online.
Publications – Journals or magazines that can be produced while social distancing.

As always CFC only funds one-time-use items since funding is event-specific.
Examples of items that may be requested for  virtual events include the following:
 

  • Speaking Fees 
  • Funding for performers
  • Printing costs (publications, advertising, programs)
  • Movie licensing fees

 Events costs that may be considered would be those reviewed in the online orientation completed prior to the application.  As a reminder, events related to membership-induction functions or internal club functions are not eligible such as general club flyers, training materials, operational costs, organization retreats, member-only or alumni events, etc.


In addition, CFC has no obligation to fund any group on a regular, annual, or continuing basis.
Club Finance Council (CFC) is an ASUCD and Pepsi-funded program that provides grants to help pay for educational programs, guest speakers, conferences, performances, cultural shows, publications and other events that enrich campus life. Registered undergraduate student organizations in good standing with the Center for Student Involvement (CSI) are eligible to apply for funding. Grant applications are opened the first day of the quarter and close the last day of week 6. Grants are reviewed between week 2 and week 7 of each quarter but must be at least 30 days in advance of the event. All grants are allocated on a first-come, first-serve basis. A CFC grant intake meeting will be required with a CFC Board member. The person completing the application must schedule an intake meeting within 1 week of application submission. If you are unable to schedule an appointment you must attend open office hours for a drop - in appointment. A CFC board member will review your application with you to learn more about your event/activity/publication and provide you with an opportunity to share more details. All CFC Grant Intakes take place in Memorial Union 442.

Attend CFC Office hours to learn more about CFC, have a CFC Board Member provide suggestions for your application, and get answers to any questions you have before you turn in your grant. These are held in both Memorial Union 442.

 The CFC Board will hold office hours on every week between Weeks 2 - 7 of each quarter.




UC Davis Center for Student Involvement